Why You Need A “Stop Doing” List (And How To Make One)

Do you love making to-do lists? Maybe you color code them and feel a sense of accomplishment when you cross off tasks. While there’s nothing wrong with a to-do list, your productivity also comes down to what you don’t do. This means you don’t keep adding more to your plate but thoughtfully consider what truly matters now and what you can delegate or file away for later.

Dr. Naphtali Hoff, an executive coach who contributes to SmartBrief, says a stop-doing list can be a powerful and even life-changing tool. This is because it forces you to consider where you spend your time, energy and focus. In this issue of PromoPro Daily, we share Dr. Hoff’s thoughts on why you need a “stop doing” list and how to make one.

A “Stop Doing” List: Why You Should Make One

Every “yes” to a task or meeting request is a “no” to something else. Whether it’s taking on an additional project, mentoring a new promo professional or pursuing some other endeavor, when you get clear on how you spend your time, you can make more intentional choices and protect your focus.

According to Dr. Hoff, when you make a “stop doing” list, you ensure that your time aligns with your highest priority. Plus, he says by removing noise, you make room for strategic thinking and creativity.

3 Steps To A “Stop Doing” List

Step 1: Audit your time and tasks. Dr. Hoff recommends spending a few days examining how you spend your time. Make note of the tasks that drain you or that you tend to want to put off. Also look for repetitive tasks that could be automated.

Step 2: Use the A-E-D method. This stands for Automate, Eliminate and Delegate. For example, you might be able to automate meeting reminders, eliminate low-value meetings and delegate tasks like social media or scheduling.

Step 3: Write it down and keep it visible. Dr. Hoff says your “stop doing” list should be a living document. You’ll want to be able to view it easily and update it regularly. Put it right next to your to-do list as a powerful reminder of how you’re choosing to spend your time.

It’s OK to create a to-do list, but you might want to consider adding a “stop doing” list right alongside it. It can help you remember that every “no” strengthens your ability to say “yes” to opportunities and projects that matter most.

Compiled by Audrey Sellers
Source: Naphtali Hoff, PhD is an executive coach who helps leaders and their teams become more productive.