PPAI Job Openings
Our latest career opportunities are listed below.
Apply Now Accounts Payable Coordinator
About PPAI
Founded in 1903, the Promotional Products Association International (PPAI; ppai.org) is the world’s largest and oldest not-for-profit association serving more than 15,700 corporate members of the $23.3 billion promotional products industry, which is comprised of more than 40,500 businesses and a workforce of more than 500,000 professionals. PPAI represents the industry in Washington, D.C. and advocates on its behalf. PPAI operates The PPAI Expo, the industry’s largest trade show; provides the leading promotional products safety and compliance program; offers a prestigious professional development and certification program; and publishes industry trade journals and periodicals. The multibillion-dollar industry includes wearables, writing instruments, calendars, drinkware and many other items, usually imprinted with a company’s name, logo or message. For more information, visit PPAI.org or Twitter @PPAI_HQ, Facebook, Instagram.
Complete Process of payables (Vendor setup, Invoice input, Check processing) according to due date and/or date of available approval. Provide purchase order numbers in a timely fashion. Produce monthly reconciliation of select fixed asset, prepaid expense, unearned revenue accounts and employee receivables. Research questions about payables in a timely fashion and relay information in a professional manner. Maintain appropriate files related to activities.
Process Regional Association Transactions using QuickBooks Online (Full Cycle)
Essential Functions and Primary Duties
- Process payable for PPAI, PPEF, PPDRF in Dynamics Great Plains
- Manage purchase order records
- Maintain contract files
- Prepare monthly account reconciliations
- Research payables questions
- Maintain appropriate files for PPAI, PPEF, PPDRF
- Process journal entries in Great Plains
- Process Chase expense reports in Great Plains for all employee card holders
- Process travel expense reports for employees without a company card
- Collect funds owed back to PPAI from personal use of the company card & cash advances.
See attached job description below for more details and education/experience requirements
Job Title: Accounts Payable Coordinator - Click here for job description
Company: Promotional Products Association International (PPAI)
Job Location: Irving, Texas
Date Posted: 12-31-2019
Apply Now Advocacy and Member Engagement Coordinator
About PPAI
Founded in 1903, the Promotional Products Association International (PPAI; ppai.org) is the world’s largest and oldest not-for-profit association serving more than 15,700 corporate members of the $23.3 billion promotional products industry, which is comprised of more than 40,500 businesses and a workforce of more than 500,000 professionals. PPAI represents the industry in Washington, D.C. and advocates on its behalf. PPAI operates The PPAI Expo, the industry’s largest trade show; provides the leading promotional products safety and compliance program; offers a prestigious professional development and certification program; and publishes industry trade journals and periodicals. The multibillion-dollar industry includes wearables, writing instruments, calendars, drinkware and many other items, usually imprinted with a company’s name, logo or message. For more information, visit PPAI.org or Twitter @PPAI_HQ, Facebook, Instagram.
Advocacy and Member Engagement Coordinator provides administrative support and assistance for the department. Keen attention to detail is essential for this position. Must possess strong customer focus for both internal and external audiences. Be deadline driven and capable of juggling multiple projects simultaneously.
Essential Functions and Primary Duties
1. Provides administrative support to full department.
2. Provides logistical support for all department meetings and events.
3. Works closely with the Public Affairs manager in the development and delivery of all live advocacy events including LEAD and LEAD Local.
4. Supports the Public Affairs manager in the development and delivery of the annual Product Responsibility Summit.
5. Supports the Volunteer Engagement manager in the execution of the Board elections.
6. Supports the process, organization and logging in of all entries for all Association award programs.
7. Supports judging for both live and on-line including arranging travel/hotel accommodations, producing necessary nominee and judging materials, and preparation of official communications. Assists with finalist photography, award entry write-ups and other content for use in staging and printed publications for the awards on an annual basis.
8. Plan logistics and prepare agendas for monthly staff meetings.
9. Assemble and distribute all Board related documents and materials. Manage all Board related expenses.
10. Support the Volunteer program by maintaining the Fellows list, supporting Volunteer Day and Lifetime members.
See attached job description below for more details and education/experience requirements
Job Title: Advocacy and Member Engagement Coordinator - Click here for job description
Company: Promotional Products Association International (PPAI)
Job Location: Irving, Texas
Date Posted: 10-25-2019