Seeking a creative thinker who thrives within a challenging and fast-paced environment. You’re comfortable around other artsy types. Not afraid to use Helvetica alongside a totally awesome display font. Proofreadng is a secret obsession. Your math teacher was the only square you weren’t fond of. David Thorne might be your hero, but the big boss would never know it from your professional demeanor. A font CAN hurt your feelings. You know tabs are not sodas and tables are not where you set down your ice-cold tab. You’ll bring delicious snacks for your co-workers (HR tells us it can’t be a requirement, but know the marketing team would love you. For. Ever.) Oh – and this stuff too: Must be flexible, able to switch gears easily, handle a heavy workload, manage multiple and quick-turn projects and maintain a positive attitude. (Yep. All that.) Communicate well with all levels of management and peers. Understand design terminology and effectively explain design to clients. Offer new design ideas and suggestions and keep up with current design styles and trends. Possess strong attention to detail. Create all types of design including print, web/digital, tradeshow graphics, logos, direct mail and all other collateral. Show up ready to roll. And yes, we intentionally misspelled Proofreading. Didja catch it? (Insert smiley face here.)

Essential Functions and Primary Duties

1. Exceptional knowledge of InDesign, Illustrator and Photoshop. (You live for keyboard shortcuts and understand the day-to-day will involve production work.)
2. Working under extreme time pressure doesn’t affect your sunny disposition or consistency in the least. You laugh in the face of limited budgets, knowing you’ll produce quality material.
3. You thrive on working closely with marketing managers and the creative services team to build marketing solutions for internal clients, including design and other assigned responsibilities.
4. You slay in brainstorming sessions, offering terrific (sometimes genius) ideas to the marketing team and internal clients.
5. You’re eager to present impressive new concepts to marketing managers so they may reach the goals set by their internal clients. You strive to help those clients achieve their marketing goals.
6. Have excellent conceptual thinking, design and problem-solving skills with a strong attention to detail in graphics, layout and typography. You understand pre-press, comps, mockups and photo editing.
7. Meet or exceed deadlines set by projects managers, but promptly arrange a consult with the appropriate managers to achieve solutions before deadlines are an issue.
8. You enjoy a professional, fun, inspirational atmosphere that supports creativity and teamwork
9. You consider proofing your own work and the work of others to be habitual and helpful.
10. Communicate ideas and concepts clearly and effectively through written and verbal means.

Job Title:  Graphic Designer  - Click here for job description 
Company: Promotional Products Association International (PPAI)
Job Location: Irving, Texas
Date Posted: 2/13/2019

The Event Coordinator is responsible for meeting logistics of association meetings, education and functions at PPAI Events and tradeshows as assigned. Arrange travel for staff, volunteer leaders, members and speakers.

Essential Functions and Primary Duties
1. Compile all logistical information into function orders and submitting all requirements to vendors – including but not limited to facility, audio visual, catering, utilities, etc., for all PPAI Events as assigned.
2. Reviews Banquet Event Orders and Meeting Event Orders returned from facility and meets with staff to determine accuracy, makes budgetary recommendations, or if updates are required.
3. Facilitates the relationship between hotels/vendors and PPAI departments as needed for certain PPAI events.
4.Creates Requests For Proposals (RFP) and negotiates agreements as assigned.
5. Reconciles billing from facility, audio visual, catering, utilities and hotel properties as assigned.
6. Handles special events for PPAI Events as assigned. This includes sourcing event ideas, RFP, contract negotiations, budgets, marketing and execution of event.
7. Responsible for travel and hotel needs of PPAI for certain PPAI events. This includes but not limited to working with various PPAI departments on hotel RFP’s, hotel site selection, negotiation of agreements, submitting staff, certain association and vendor related travel needs (hotel and air). This includes monitoring and managing hotel room blocks and making recommended updates as needed.
8. Handles meeting rooms at PPAI events as assigned with functions such as but not limited to association meetings, education events, affiliates, and preferred member companies.

See attached job description below for more details and education/experience requirements

Job Title: Event Coordinator - Click here for job description
Company: Promotional Products Association International (PPAI)
Job Location: Irving, Texas
Date Posted: 1-29-19

Coordinates facilities management operations and future needs.  Establishes procedures for maintenance, repair, and replacement of systems.  Performs daily facility operations & general repair work of building needs.  Oversees & coordinates construction/repair.

 Essential Functions and Key Responsibilities:

1. Assist Director with creating facility budgets & plan facility improvements
2. Oversees building plans, policy, procedures & grounds maintenance
3. Oversees facilities opening and lock-down
4. Oversees janitorial crews & monitors cleanliness of building
5. On Call 24/7 for all emergency notifications (if Determined by Manager)
6. Oversees postal and shipping operations
7. Oversees Dock receiving & shipping (Pallet preparation & take down)
8. Maintains mailroom equipment, storage area and off-site storage
9. Maintains inter-departmental billing of monthly postage& FedEx report.
10. Maintains monthly billing of FedEx & other vendor charges
11. Coordinates departmental supplies orders

See attached job description below for Education and Experience Requirements

Job Title: Facilities Coordinator - Click here for job description
Company: Promotional Products Association International (PPAI)
Job Location: Irving, Texas
Date Posted: 1-23-19

The Executive Assistant assists the Human Resources Specialist in addressing the processing of vendor payments, meeting temp staffing needs, conducting temp orientation, maintaining files, complying with government regulations, maintaining the PPAI website Industry Job Board, and promoting a positive work environment for all employees.  The Executive Assistant also provides high-level administrative support to company executives with responsibilities to include making travel, meeting and event arrangements and performing clerical functions, etc.

Essential Functions:

1. Review bills and code by department as needed for processing by accounting.
2. Responsibility for the Industry Job Board and Industry Professional Resumes sections of the PPAI.org website
3. Post open jobs internally, assist with candidate sourcing, screening, and interview scheduling.
4. Conducts and coordinates filling of temp assignments as well as orientation for all new temps.
5. Process employment verifications
6. Posting of the daily quotes on the HR white board.
7. Edits PPAI’s intranet, The Insider, with HR related updates.
8. Assist HR Specialist with special projects such as Committee meetings, Performance Evaluations, Benefits Enrollment, Training, Employee Events and Surveys.
9. Create reports, memos, letters and other documents using word relevant computer software.
10. Record, type and distribute meeting minutes.
11. Perform general office duties such as ordering supplies and maintaining records management database systems.
12. File and retrieve corporate documents, records and reports.
13. Open, sort and distribute incoming correspondence, including faxes and email.
14. Make travel arrangements for executives.

Job Title: Executive Assistant - Click here for job description
Company: Promotional Products Association International (PPAI)
Job Location: Irving, Texas
Date Posted: 1-23-19

The Member Engagement Manager is responsible for developing and delivering relevant and meaningful member experiences. In this role, the manager will work to ensure all Association committees and action groups have the opportunity to participate in rewarding volunteer experiences. In addition, this manager will oversee the recognition and the celebration of the Association’s highly-regarded awards and recognition programs. The Member Engagement Manager will also play a pivotal role in managing the governance of the Association to ensure all bylaws and policies and procedures reflect association best practices.

Essential Functions and Key Responsibilities:

1. Enhance and improve volunteer structure to deliver rewarding experiences to both volunteers and staff liaisons.
2. Implement volunteer engagement best practices that reflect the most rewarding and effective volunteer engagement models.
3. Codify and standardize supporting documentation for all volunteer groups.
4. Execute meaningful volunteer and member events that deliver both professional development and networking opportunities.
5. Regularly assess the engagement of all volunteer groups to ensure consistency from one committee to the next. Willingness to reassess and reimagine low performing groups.
6. Supervise the volunteer programs coordinator.
7. Oversee Association governance documents including bylaws and policies and procedures.
8. Manage the Board election process.
9. Direct the highly-regarded awards and recognition program. Manage the recognition and celebration of PPAI Pyramid awards as well as the people-specific awards (i.e. Hall of Fame, et. al.).

See attached job description below for Education and Experience Requirements

Job Title: Member Engagement Manager - Click here for job description
Company: Promotional Products Association International (PPAI)
Job Location: Irving, Texas
Date Posted: 10-26-2018