Best Practices & Case Studies
The purpose of these best practices and case studies is to provide guidelines, protocols and procedures for documenting and implementing individual responsible sourcing processes and programs at organizations conducting business within the promotional products industry. With the help of these tools, organizations are encouraged to develop policies and procedures within their own organizations that will allow them to self regulate and offer specific assurances to customers.
Distributor Best Practices
Social Responsibility Policy for Distributors
Social Responsibility Audits of Suppliers by Distributors
Supplier Best Practices
Social Responsibility Policy for Suppliers
Social Responsibility Audits of Vendors/Factories by Suppliers
Industry Best Practices for Both Distributors and Suppliers
California Supply Chain Transparency
Foreign Corrupt Practices
Principles of Social Responsibility
Code of Conduct
Implementing A Social Responsibility Program
Pre-Qualifying Assessment of Vendors/Factories/Suppliers
Social Compliance Basic Factory Audit Checklist
Corrective Action Plans (CAP)
Social Responsibility Metrics and Tracking
Social Responsibility Monitoring
Tariff Act of 1930
Understanding Code of Conduct Content
Responsible Sourcing Best Practice Guides
Product Safety, Social & Environmental Best Practices
This guide will provide you with direction and clarity in assessing and meeting product safety, social and environmental compliance challenges with self-assessment tools, best practices, checklists and frequently asked questions.
Coming in the future
Below you'll find articles and reports regarding social responsibility business practices and concerns, along with other important information.
Rip Curl clothes made under ‘slave-like conditions’ in North Korea - February, 2016
A Lesson In Responsibility - August, 2015
Speaking to an overflowing audience of Chinese vendors who were anxious to learn how they can participate in the $20 billion U.S. promotional products market.
Eye On Compliance - August, 2015
Europe has taken a page from California and adopted the state’s approach to corporate responsibility for supply chain transparency and to eradicating slavery and human trafficking in the global supply chain.
Protect Your Brand Reputation: Responsible Sourcing And Procurement Sends Clients A Powerful Message - July, 2015
One must understand the responsibility that lies with the procurement function, in how its actions affect not only its own business but also the human and environmental factors found throughout the supply chain.
Department of Labor issues report on worker rights concerns in Honduras, Honduras pledges to work closely with the United States - February, 2015
The Path To Supply Chain Transparency - July, 2014
First Steps To Building A Basic Compliance Program - May, 2014
Product safety laws provide regulations and requirements that everyone in the supply chain is obligated to follow, so the issue becomes how to comply with these regulations and requirements within your organization. The processes and procedures you put in place will provide the direction for how your organization conducts its business and serve as the guiding principles for sound decision making in the future.
Sourcing Safe Products: Why You Must Know Your Factories—And Their Sources—Inside Out – October, 2013
Why you must know your factories and their sources inside out. The promotional products suppliers and distributors PPB talked to for this article frequently mentioned two key recommendations: Stay vigilant and maintain a frequent presence in the factories from where you are importing industry products.
California Transparency In Supply Chain Regulations - October, 2011
California has put new regulations in place designed to combat slavery and human trafficking.
Raising The Bar On Corporate Social Responsibility - November, 2008
These days it’s common to visit a company’s website and read something about its commitment to corporate social responsibility. But what does corporate social responsibility—CSR for short—mean anyway?
The Costs and Benefits of Trade Facilitation - October, 2005
Glossary & Terms
Glossary Of Product Safety Compliance Terms for promotional products professionals.
Guide To Responsible Sourcing In The Promotional Products Industry
This guide will provide you with direction and clarity in assessing and meeting product safety, social and environmental compliance challenges with self-assessment tools, best practices, checklists and frequently asked questions in the promotional products industry.
California Transparency In Supply Chain Regulations
California has put new regulations in place designed to combat slavery and human trafficking.
2013 CONE Communications/ECHO Global CSR Study
A study of the impact social repsonsibility has on consumers and ultimately a businesses bottom line. Provides statistics for consumer perceptions of organziations that have corporate social responsibility programs.
Canadian Corporate Social Responsibility Implementation
Industry Canada promotes CSR principles and practices to Canadian businesses and provides an implementation guide and toolkit to guide Canadian businesses through the process.
The Corporate Social Responsibility Newswire (CSRwire)
Reports and links to "recently published, non-financial Corporate Social Responsibility and Sustainability reports" from members of CSRwire.
Provides information on different audit standards, codes of conduct, and audit protocols.
Laws & Regulations
Social Responsibility Standards Organizations
Fair Labor Association (FLA) “As a collaborative effort of socially responsible companies, colleges and universities, and civil society organizations, FLA creates lasting solutions to abusive labor practices by offering tools and resources to companies, delivering training to factory workers and management, conducting due diligence through independent assessments, and advocating for greater accountability and transparency from companies, manufacturers, factories and others involved in global supply chains.”
International Labour Organization (ILO) “The unique tripartite structure of the ILO gives an equal voice to workers, employers and governments to ensure that the views of the social partners are closely reflected in labour standards and in shaping policies and programmes. The main aims of the ILO are to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.”
International Organization for Standardization (ISO) “ISO (International Organization for Standardization) is an independent, non-governmental membership organization and the world's largest developer of voluntary International Standards.”
Social Accountability International (SAI) "Works to protect the integrity of workers around the world by building local capacity and developing systems of accountability through socially responsible standards."
Worldwide Responsible Accredited Production (WRAP) "Is an independent, objective, non-profit team of global social compliance experts dedicated to promoting safe, lawful, humane and ethical manufacturing around the world through certification and education."
Social Responsibility Standards
"Provides guidance rather than requirements, so it cannot be certified to unlike some other well-known ISO standards. Instead, it helps clarify what social responsibility is, helps businesses and organizations translate principles into effective actions and shares best practices relating to social responsibility, globally. It is aimed at all types of organizations regardless of their activity, size or location."
"One of the world’s first auditable social certification standards for decent workplaces, across all industrial sectors. It is based on the UN Declaration of Human Rights, conventions of the ILO, UN and national law, and spans industry and corporate codes to create a common language to measure social performance. It takes a management systems approach by setting out the structures and procedures that companies must adopt in order to ensure that compliance with the standard is continuously reviewed. Those seeking to comply with SA8000 have adopted policies and procedures that protect the basic human rights of workers."
PPAI Corporate Social Responsibility Efforts
The Promotional Products Association International advocates the power and value of promotional products in the marketing and advertising professions to ensure the success of its members and the global industry. To that end, PPAI utilizes its various resources to implement socially responsible activities that contribute to the betterment of our local community.
PPAI Social Responsibility In Action
PPAI Donates More Than 10,000 Pounds Of Food For Irving Cares
In April, PPAI staff collected food and money to assist local food pantry Irving Cares. The Association has supported Irving Cares since 2003 and in that time has donated more than 41,000 pounds of goods to benefit hungry families in the community.
This year, PPAI employees contributed 10,154 pounds of food and more than $500 in cash to Irving Cares. This is 5,873 pounds more than last year and 4,558 pounds more than the Association’s biggest collection year in 2010. The PPAI Community Services Committee, an internal group that coordinates the Association staff’s many outreach efforts, spearheaded the project.
Irving Cares is a United Way agency dedicated to providing Irving residents with temporary assistance and training to promote self-sufficiency. It offers such programs as food pantry access, financial assistance, patient transportation, psychotherapy counseling, employment services and medical prescription discounts. Through these services and others, it is able to buffer families from the financial crunch they may be experiencing. Through Irving Cares’ food pantry, groceries are provided to those needing emergency, temporary food supplies. It also provides supplemental assistance to senior citizens living on fixed incomes.
PPAI Staff Volunteer At The Irving Cares Food Pantry
Seeking to give back to their community, this week PPAI employees volunteered on-site at Irving Cares, donating more than 60 hours of work to the charity which provides groceries and a number of services to the local community. To support their volunteer work, the Association generously offered each participating employee four hours of company time to donate to Irving Cares’ needs. PPAI’s headquarters has been located in Irving, Texas, since 1979.
Volunteering on April 25-27, 21 PPAI employees, representing almost every department of the Association, spent an afternoon unloading and shelving food, preparing donations for delivery and completing other tasks to support Irving Cares.
Participating employees included: AJ Hunter, Alicia Haswell, Dara Cormany, David Stinson, Demetria Robinson, Dennis Cormany, Diane Shearer, Doris Sweely, Doug Andreasen, Gretchen Demke, Jason Prickett, Jodi Seay, Jody Mello, Julie Richie, Mo Das, Paul Elfstrom, Sarah Dodd, Tina Filipski, Veronica Kelley, Vicki Sypien and William Poole.
PPAI donated clothing to women re-entering the job market.
PPAI Good Deed Helps Feed Local Pets
PPAI staff members donated several carloads of much-needed pet supplies to the Irving Humane Society. The drive was organized by the PPAI Community Services Committee and delivered just in time to meet the shelter's busy summer needs.
A Win-Win for NALC And The Oasis Center
NALC attendees gave back to the host community by contributing their expertise to the Oasis Center, a local charity in Nashville. Read more about the Oasis Center and make donations here.
PPAI Staff Help 30-40 Local Families At Thanksgiving
PPAI staff, organized through the Association’s Community Services Committee, turned out in November to help feed local families this Thanksgiving. PPAI worked with Irving Cares, a local food pantry, for the holiday food drive. The Association has supported Irving Cares since 2003 and in that time has donated more than 26,000 pounds of goods to benefit hungry families in the community.
PPAI Staff Support The Irving Humane Society
Over the summer, through office bingo games, a “Guess My Human” contest and other efforts, PPAI staff collected funds and donated items in support of the Irving Humane Society. In July, staff members delivered more than $1,200 in donated goods to the organization.
PPAI Staffers Decorate And Donate Socks To Texas Scottish Rite Hospital For Children
During the final months of 2013 and early 2014, PPAI staff gathered in support of the Texas Scottish Rite Hospital for Children to decorate socks. In all, the Association bought, decorated and donated almost 170 socks to the organization for use as cast covers for toddlers recovering from surgeries at the hospital.
PPAI Staff Hold Off On Shaving For Movember
In November, a number of PPAI staff members donated their faces to Movember, an annual, month-long event in which participants grow mustaches to raise awareness about prostate cancer, men’s health and related charities. The Movember initiative began in Melbourne, Australia, in 2003, growing from an original 30 “Mo Bros” to more than 1.1 million in 2012.
PPAI Staff Donate School Supplies To Irving, Texas, Schools
In August, PPAI staff purchased and donated school supplies for kids in the Irving, Texas, school district. Association staff delivered the donated notebooks, pencils, folders, pens and other items to Irving’s Fire Station #7 as part of the city’s school supply drive. The effort was part of the PPAI staff’s ongoing community outreach program, which includes a Spring Food Drive, Thanksgiving Food Drive, Red Cross Holiday Mail for Heroes, Toys For Tots Christmas Toy Drive and blood drives throughout the year to benefit the American Red Cross.
PPAI Staff Contribute To Irving ISD’s Supplies For Success School Supply Drive
Working together, PPAI staff gathered a comprehensive selection of school supplies for the drive. Staff donated paper, folders, crayons, markers, glue, three-ring binders, backpacks and more to help low-income students in the area. Gathering the donations into six large boxes and a full backpack, Association staff delivered the supplies to Irving ISD’s J.O. Schulze Elementary School.
Shop Now Sourcing & Compliance Manual
This information is furnished by PPAI for educational and informational purposes only. PPAI makes no and expressly disclaims any and all representations and warranties, express or implied, including any warranty of fitness for a particular purpose and/or statements about specific dates, coverage, application or otherwise. Users are advised to consult with appropriate legal counsel or other professional about the specific application of the law or this information to the user’s business and products.