Sales Coordinator 8/20/14

Job Title:  Sales Coordinator
Company:  Promo Shop
Location:  Los Angeles, CA
Date Posted:  8/20/14

Job Description

Reports To:  Manager, Sales Support

Manager, Sales Support

Job requirement

  • Ability to adapt to change and perform in a fast‐paced environment
  • Self‐motivated and clear idea of teamwork value
  • Excellent organizational, administrative, and follow up skills
  • Strong ability to multi‐task
  • Hands‐on attitude and continuous improvement mentality
  • Proficient in Excel, Word, Outlook, ESP, and ASI software packages
  • Customer service, people, and results oriented
  • Proactive attitude

Job duties will include:

  • Administrative support to assigned Account Executive
  • Follow‐up and communication with clientele as well as vendors
  • Sourcing and research of product
  • Quoting
  • Work closely with Account Executive to provide creative promotional solutions to clients
  • Prepare Power Point presentations
  • Assist clients in AE’s absence
  • Attend vendor presentations and present new ideas to AE
  • Order / return samples as needed
  • Special projects as needed

    Job duties may also include:
  • Order Processing
  • Accurate data entry of purchase orders
  • Fax/email orders to factory
  • Create job jacket

Order Follow up

  • Forward proofs to client or salesperson, obtain appropriate approvals, and forward to factory
  • Work with factory and accounting in regards to any necessary prepayments
  • Daily update of “order notes” – updates, schedules, action items, etc. in PSWN
  • Review of order acknowledgements against purchase orders, alerting AE of any price changes, entering appropriate updates in PSWN
  • Order problem resolution with suppliers, with escalation to AEs and/or management staff as appropriate
  • Obtain freight estimates as required
  • Communication with internal clients daily regarding order status
  • Communication with external clients

Applicants may submit resumes to Katy Alavez at:  kalavez@promoshopla.com



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